How To Create A Bibliography Page In Microsoft Word

Cite While You Write

Installing the Cite While You Write toolbar on your University IT Account

  1. Install EndNote.

Insert Citations

  1. Open Word and your EndNote Library.

  2. Place the cursor where you want to insert a citation in Word - Click the EndNote tab.

  3. Click Insert Citation - Insert Citation.
  4. Enter a search term (.e.g author name or keyword).
  5. Highlight the reference/s you want to insert.
  6. Click insert.

If you wish to insert more than one citation, hold down the Ctrl key while clicking with your mouse, to highlight all the citations you want.

Create a Bibliography

Once you have finished inserting all your citations:

  1. In Word go to the EndNote tab.
  2. Choose the EndNote style you want from the drop down menu.
  3. Click Update Citations and Bibliography.

If the citation style you want is not listed then click Select Another Style. This will provide a list of hundreds of bibliographic styles.

Inserting Citations in Footnotes

  1. Create the footnote.
  2. Place the cursor in the footnote.
  3. Follow the instructions above.

Some styles are designed to be used specifically with footnotes such as the Chicago 15th A style and many of the other ‘humanities’ styles – see the notes field in the Style Manager to tell whether a style is designed for use with footnotes.

View more detailed instructions from the University of Queensland.

Editing Citations: Adding Page Numbers

  1. Click on the Update Citations and Bibliography in the EndNote tab in Word.
  2. Click on the citation you wish to edit.
  3. Go to the EndNote tab in Word.
  4. Click on Edit & Manage Citation(s).
  5. Make the changes to the citation that you require e.g. Add a page number
  6. Click on OK.
  7. Click on Update Citations and Bibliography again to see the changes.

If adding the page number in the page number field does not work, then use the suffix field.

Editing Citations: Excluding the Author or Year

  1. Right-click on the citation.
  2. Choose Edit Citation.
  3. Click Exclude Author or Exclude Year.

Independent Bibliographies

  1. Open your EndNote library.
  2. Highlight the citations you want to include in the bibliography by clicking on the relevant references in EndNote while holding down the control key.
  3. Select the citation style from the Style drop down list.
  4. Go to Edit.
  5. Select Copy Formatted. 
  6. Open Word.
  7. Go to Edit - Paste.
  8. The references will then be pasted straight into your Word document.

Subject Bibliographies

  1. Open your EndNote Library.
  2. Go to Tools - Subject Bibliography
  3. Choose the field of interest e.g. author or keyword.
  4. Click OK.
  5. Select the term of interest.
  6. Click OK.
  7. EndNote will display a preview of the bibliography.
  8. Select the appropriate style from the Style drop down list.
  9. To print, click the Print button.
  10. To save, click the Save button.

Steps for using word to help with your bibliography formatting

Are you tired of wading through long lists of sources or shuffling through index cards to create your citations and bibliography in Word? Do you have a deadline to meet and can't spend hours manually formatting your APA references? Students, academics, and researchers—did you know that you can create a bibliography using Word 2007 and 2010? You can also format in-text citations, insert footnotes/endnotes, and manage your sources.  In fact, all you have to do is input the information and let Word take care of the rest.

In-text citations

When creating a bibliography using Word, the first step is to decide which style to use (e.g., APA, MLA, or Turabian). Then, go to the References tab and choose it from the drop-down menu.

Unfortunately, if you need a style that's not on the list, it's not as easy to automatically reference or create a bibliography using Word. If you are confident in your XML skills, you can create your own XML file in C:\Program Files\Microsoft Office\Office14\Bibliography\Style (see the Microsoft blog for detailed instructions). For the rest of us, some styles, including Vancouver, IEEE, AMA, and Harvard (UK), are available for download from BibWord (they're free!). But for the purpose of this article, let's assume that you're using the Chicago Manual of Style.

You're typing along and want to add a citation. First, put the cursor at the end of the sentence and then go to Insert Citation and Add New Source.

Complete the source form. To add more information, click on Show All Bibliography Fields at the bottom left.   

The next time you want to reference the source, it will be available to you when you choose Insert Citation.

If you don't have all the necessary information to create an entire bibliography, or are in a hurry and just want to mark where to put the citation, you can choose Add New Placeholder under Insert Citation and come back later to complete the form.


Inserting footnotes and endnotes really couldn't be easier. All you have to do is click on Insert Footnote—these are automatically numbered/updated as you edit the text—or Insert Endnote and start typing.

Managing sources

The Source Manager lets you add, delete, and edit sources; it is also where you go to complete your placeholders and is a great help when it comes to creating your bibliography. Word stores every source that you've ever entered, which can be handy, especially if you reuse your sources in, say, both your research proposal and academic essay. To create a current list from the master list, just go to Manage Sources and copy, delete, and edit as necessary. Also, note that the sources have a check mark in front, but the placeholders have a question mark, reminding you to add the missing information. You can even see a preview in the window at the bottom of the Source Manager.

Creating a bibliography using word

After you have all your data entered, you'll want to create the bibliography. Again, it's simple. Just put your cursor where you want it, and click on Bibliography.

Voila! It appears. Overall, formatting your references and creating your bibliography using Word is a great time saver and spares you the hassle of having to input your sources manually every time, for every paper.

To ensure all your references are properly formatted according to your style guide, be sure to send it to the professionals at Scribendi for a thorough essay edit before submitting it to your professor.

Image source: Stanley Dai/

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